Subbies managed.
CIS handled.
Portal access, compliance tracking, CIS deductions, document management, invoice approval and performance leaderboards — one system for all your subcontractors.
Unlimited subcontractors. Free portal access for them. No per-subbie charge.
Their jobs, their docs — one login
Subcontractors get their own branded portal. They log in to see assigned jobs, submit invoices, upload documents, view payment history and update their compliance records. You control what they see.
- Branded login portal for subcontractors
- View assigned jobs with details and schedules
- Submit invoices and track payment status
- Upload documents (insurance, qualifications, etc.)
- View payment history and statements
- Configurable permissions — control what they access
Don't let a subbie on site without the right certs
Track every subcontractor's compliance status — insurance, qualifications, CSCS, Gas Safe, DBS checks, right to work and more. Set mandatory requirements per job type. Block assignment if compliance lapses.
- Track insurance, qualifications, CSCS, Gas Safe, DBS and more
- Expiry date tracking with automatic reminders (30, 14, 7 days)
- Mandatory compliance requirements per job type
- Block job assignment if requirements aren't met
- Subcontractors upload their own documents via the portal
- Compliance dashboard: green/amber/red status per subbie
CIS done properly, not in a spreadsheet
Gaffer handles Construction Industry Scheme deductions automatically. Verify subcontractors with HMRC, apply the correct deduction rate (0%, 20% or 30%), generate payment statements and produce your monthly CIS return.
- HMRC verification status per subcontractor
- Automatic deduction calculation (0%, 20%, 30%)
- CIS payment and deduction statements
- Monthly CIS return generation
- CIS-specific fields on subcontractor invoices
- Year-end CIS reporting and reconciliation
Everything on file, always findable
Store and organise all subcontractor documents — insurance certificates, qualifications, contracts, risk assessments, method statements and more. Documents are version-controlled and searchable.
- Centralised document store per subcontractor
- Categories: insurance, qualifications, contracts, RA/MS
- Version control — see document history
- Expiry tracking with alerts
- Subcontractors upload via their portal
- Download or share any document instantly
Submit, approve, pay — streamlined
Subcontractors submit invoices through the portal. You review, approve and pay. Track expenses, variations and additional works. Full audit trail from submission to payment.
- Subcontractors submit invoices via their portal
- Line items linked to specific jobs
- Approval workflow: submitted → reviewed → approved → paid
- CIS deductions applied automatically where applicable
- Expense tracking for materials and variations
- Export to Xero, QuickBooks or Sage for payment
Verify before you engage
Look up any UK company or sole trader through Companies House. Verify company status, registration details, directors and filing history before adding a subcontractor. Quick and automatic.
- Instant Companies House lookup by name or number
- Verify company status (active, dissolved, etc.)
- View directors and registered address
- Filing history and accounts status
- Auto-populate subcontractor details from lookup
- Flag companies with overdue filings or poor status
Reward your best subbies
Rank subcontractors by performance — job completion rate, callback rate, compliance score and customer satisfaction. Use the leaderboard to decide who gets the next big job.
- Performance scoring across multiple metrics
- Job completion rate and on-time delivery
- Callback and defect rates
- Compliance score (docs up to date vs expired)
- Customer feedback and satisfaction ratings
- Filterable by trade, location and time period
Right subbie, right job, right time
Assign jobs to subcontractors from the same scheduling system you use for your own team. Subbies see assigned jobs in their portal, receive push notifications and can accept or flag issues.
- Assign from the calendar or dispatch board
- Skill and compliance matching
- Subcontractors accept or decline via portal
- Push notification and email alerts for new assignments
- Track subcontractor time on site
- Same reporting as employed workers