One app.
Everything they need.
Jobs, time tracking, expenses, leave requests, vehicle checks, training, AI assistant, digital ID and offline support — in one app workers actually want to use.
Free for all field workers. No per-user charge. Included on every Gaffer plan.
GPS-verified time, to the minute
Workers clock in and out with GPS verification. Track time per job, per day — or let the app do it automatically when they arrive at a site. Break time and travel time are tracked separately so you always know where the hours went.
- One-tap clock in/out with GPS stamp
- Break tracking with start/end times
- Travel time tracked separately from on-site hours
- Crew clock-in — supervisors clock in their entire team
- Clock history with daily and weekly summaries
- Automatic reminders if a worker forgets to clock out
No more texting the boss
Workers request holidays, sick days and time off directly in the app. Managers get a push notification to approve or reject. Approved leave automatically blocks the calendar so jobs can't be scheduled during absence. Leave balance and entitlement are tracked per worker.
- Request annual leave, sick leave or other absence types
- See remaining holiday balance before requesting
- Manager approval via push notification or dashboard
- Approved leave blocks the scheduling calendar automatically
- Leave history and entitlement tracking per worker
- Supports part-day and multi-day requests
Snap the receipt, done
Workers photograph receipts and submit expenses on the spot. AI reads the receipt and pre-fills the amount, date and category. Managers approve from the dashboard with one click. Export for payroll or sync to your accounting software.
- Photograph receipts directly in the app
- AI auto-reads amount, date and vendor from the image
- Configurable expense categories (fuel, materials, tools, parking)
- Manager approval workflow with push notifications
- Expense analytics by worker, category and time period
- Export to CSV or sync to Xero/QuickBooks/Sage
Walk-around checks, digitised
Workers complete a daily walk-around inspection of their van before they leave the yard. Grouped check items — exterior, under bonnet, interior, load area — with defect flagging and photo evidence. Mileage and fuel level recorded. Everything logged for compliance.
- Structured check items grouped by area (exterior, engine, interior, load)
- One-tap pass or flag defect with notes and photos
- Mileage and fuel level capture
- Defect alerts sent to fleet manager immediately
- Full inspection history per vehicle
- Meets DVSA daily walkaround requirements
Read, acknowledge, comply
Company policies and job-specific RAMS documents are pushed to the worker's app. They must read and acknowledge before starting work. Acknowledgement is timestamped and logged. Managers see who has and hasn't signed off — in real time.
- Company policies pushed to the app automatically
- Job-specific RAMS available before arrival on site
- Read and acknowledge with timestamp and GPS
- Manager dashboard shows sign-off status per worker
- Reminders for unacknowledged documents
- Full audit trail for compliance inspections
Ask anything about the job
An AI assistant built into the job detail screen. Workers ask questions about the job, the site, the customer or the task — and get instant answers from Gaffer's data. Suggests what to prepare, flags site hazards, and helps with completion notes.
- Contextual AI — knows the job, customer and site history
- "What should I prepare?" suggestions before arrival
- "Any site hazards?" pulls from RAMS and notes
- Helps draft completion notes and handover summaries
- Answers questions about company procedures and policies
- Works on any job, any trade
Before, during, after — auto-attached
Take photos at any stage of the job and they're automatically attached to the job record. Categorise as before, during, after or defect. Photos are timestamped and GPS-tagged. Customers see them in the portal, managers see them on the dashboard.
- Before, during and after photo categories
- Timestamp and GPS location on every photo
- Auto-attached to the job record
- Visible in customer portal and dashboard
- Photo required as part of completion flow (configurable)
- Unlimited photos on all plans
Learn on the go
Training modules, video content and knowledge quizzes — all accessible in the mobile app. Workers complete assigned training during downtime. Progress is tracked, certificates are issued, and compliance dashboards update in real time.
- Video training modules with progress tracking
- Interactive quizzes with pass/fail scoring
- Training assignments with due dates and reminders
- Completion certificates generated automatically
- Leaderboard — gamified training completion
- Toolbox talk sign-off directly in the app
Shortest route, most jobs
Workers with multiple jobs in a day get an optimised route that minimises driving time. One tap opens navigation to the next job. Travel time is estimated and factored into scheduling.
- Multi-stop route optimisation for the day
- One-tap navigation to next job
- Estimated travel time between stops
- Re-optimise if jobs are added or cancelled mid-day
- Mileage tracked automatically per job
- Integrates with Google Maps and Apple Maps
Professional ID, always on hand
Every worker gets a digital company ID card on their phone. Shows their name, photo, role, company branding and QR code for verification. No more forgetting plastic ID cards at home.
- Company-branded digital ID card
- Worker photo, name, role and employee number
- QR code that verifies the worker's identity
- Accessible from the profile screen — always available
- No physical cards to print, lose or replace
- Customisable with company logo and colours
Face ID and fingerprint
Workers log in with Face ID or fingerprint — no typing passwords in the rain. Secure, fast and supported on all modern iOS and Android devices.
- Face ID support on iOS
- Fingerprint support on iOS and Android
- Secure token storage with biometric gate
- Optional PIN fallback
- Configurable per worker by company admin
- Auto-lock after inactivity period
No signal? No problem.
The app works offline. Jobs, checklists, photos and time entries are cached locally and synced automatically when connectivity returns. Workers in basements, rural sites and underground car parks never lose data.
- Full job details cached for offline access
- Photos, notes and time entries saved locally
- Automatic sync when connectivity returns
- Conflict resolution — latest edit wins
- Offline indicator so workers know their status
- Works on 2G, 3G, 4G, 5G and Wi-Fi
And that's not all
Every detail considered for field workers.